Configured Payment Links for your Applicants

Introduction

Configured Payment Links are ideal for offering students a simple, ready-to-pay option without requiring to log into a portal or platform. This not only saves time but also streamlines the payment experience for both students and institutions.

They are specifically designed to collect fees already assigned to individual students such as tuition, exam, or course-related charges.

In addition, these links also add flexibility to the fee collection process by enabling instant sharing in a variety of situations. Whether it’s during a scheduled interaction or a quick follow-up, they allow institutions to provide students with a fast, convenient way to complete their payments without any extra steps or delays. This makes the overall process smoother, more efficient, and hassle-free for everyone involved.

There are two ways you can send payment links to students/applicants:

1. From the Applicant Profile Page

Navigation:

Go to the Menu and select Applicant Data.
Click on Applicant Records.
Open the profile of the student/applicant for whom you want to send the payment link.
Once you're on the applicant’s profile page, use the Action button to send a payment link for the applicable fees.

2. From the Payment Links Page

Navigation:

Go to the Menu.
Navigate to Collect Payments.
Select the Single Payment Link section.
Click on + Payment Link to create and send a new payment link.

How to set up Configured Payment Links?

To set up a single payment link, you need to fill up the following fields:

Link for : Choose “Configured Fees (Allocated)” as the type of payment link. This option is used when the fees have already been assigned to specific students. Note: This option is only available for single payment links and is visible only if fee selection preference is set to ”Only from uploaded students”
Application no.: Enter the student's enrollment or admission number. Once entered, click "Get Details" to auto-fetch applicant data like Applicant Name, Phone Number, Email etc..
Fee Connect : A list of applicable Fee Connects will be displayed based on the retrieved data. These are pre-defined fee structures associated with the student’s uploaded data. From the list, select the appropriate Fee Connect , based on the fee you intend to collect from the student. If none of the available options are suitable, you may create a new Fee Connect by clicking on the “Create New” button. To know more about fee connects for payment links you can refer to this article.
Applicant name : This field is pre-populated with the applicant’s full name entered earlier.
Mobile: Enter the mobile number to which payment link will be sent. All the communication related to the payment link, including payment link url , notifications and reminders will be sent on the same number.
Email ID: Enter the email id to which payment link will be sent. All the communication related to the payment link, including payment link url , notifications and reminders will be sent on the same number.
Full Fee Amount: This field reflects the amount to be collected from the applicant.The amount will be automatically populated based on the selected Fee Connect.
- The field remains non-editable if partial payment is enabled.
- If partial payment is enabled:
  - For the first payment, the full fee amount will be auto-filled by default. However, you can modify this amount based on your preferred payment value—as long as it stays within the defined transaction limit.
  - For subsequent payments, the system will show the remaining balance from the total fee. You can continue making payments in any combination, provided each transaction respects the limit and the total adds up to the full fee.
  - For the final payment, the system will automatically fill in the exact remaining amount to complete the total fee. This ensures accuracy and consistency throughout the payment process.

Payment Notes : Add any relevant payment-related instructions that you wish to display to your students/applicants . These instructions will be displayed on the checkout page.
Link Status : Use this to Enable or disable the payment link
After filling in all the required details, click on "Generate Link" to create and send the payment link to the applicant/student.

You can view the generated payment link on the "Manage Payment Links" page.
You can also view important details such as payment status, Total amount, Paid amount, Discount, payment link URL from the same page.

You can view details of sent payment link by clicking on the name, which will open a window consisting of 2 tabs :

Link Details -Displays the information provided during the setup of the payment link, including applicant and fee related details.
Payment details - Displaying a breakdown of the transaction, including the amount paid, any discounts applied, and the current payment status.

Conclusion

In conclusion, configured payment links provide a seamless and efficient way to collect fees from students, streamlining the payment process and improving the overall experience. By automating the payment link generation and simplifying the payment flow, you can save time, reduce errors, and ensure smoother transactions. Whether sending payment links directly from an applicant's profile or the payment links page, this feature offers flexibility and real-time tracking, ensuring a convenient and hassle-free fee collection process for both students and institutions.