Introduction 

Payment Cloud empowers institutes to efficiently collect a wide array of fees from their enrolled students and applicants. Leveraging the Collexo platform independently, it streamlines fee collection processes with ease. This dedicated solution offers institutes seamless management of payments, enhancing overall administrative efficiency . There exists three methods that you can utilize in order to start collecting fees. You have the flexibility to configure different fees using different methods based on what works best for you. The four methods are as follows:

• Using conditional workflow builder - When fees need to be assigned based on specific conditions on students/applicants’ data such as class, branch, semester, course, or any other condition tailored to your institute's needs, then the conditional workflow builder method would suit you best. Workflows allow you to define fees for students/applicants using condition-based logic. These conditions are responsible for automatically assigning fees to students/applicants based on their data. A student/applicant which satisfies the conditions of a particular workflow is shown all the fees connected with that workflow.
  This method would be suitable for all the available fee collection preferences, i.e., anyone without upload, only from uploaded students, and uploaded students and others.
  To know more about the steps involved in configuring fees using workflows, have a look at this article.
• Using payment plan - This method is particularly useful in cases where each student/applicant has a different amount to be paid for the same fees or when fees are to be collected in multiple installments.
• This method would be suitable for the "Only from uploaded students" fee collection preferences    This recurring structure ensures smoother fee collection, reduces manual tracking, and enhances financial flexibility for students. Check out this article for detailed steps on configuring fees using this method.
• Using payment links - Instantly collect payments by sending payment links to your students/applicants. This method is especially useful for ad-hoc collections, miscellaneous charges, or last-minute fees where speed and simplicity are key.
  For detailed steps on configuring payment links, have a look at this article.
• Using upload student data - This method is particularly useful in cases where each student/applicant has a different amount to be paid for the same fees. This method would be suitable for the "Only from uploaded students" fee collection preferences . Check out this article for detailed steps on configuring fees using this method.

Conclusion

Each fee configuration method in Payment Cloud is designed to cater to different institutional needs whether it's condition-based automation, personalized fee amounts, or quick one-time collections. By selecting the most suitable method, institutes can streamline their fee management and improve the payment experience for students and applicants alike. With Collexo’s flexible setup, managing diverse fee structures becomes more intuitive and less time-consuming. This adaptability ensures that administrative processes remain efficient and scalable as requirements evolve.