Introduction

Efficient fee collection becomes increasingly challenging when institutions need to manage payments in multiple installments. Recurring Payments simplifies this process by enabling institutions to set up automated installment plans, ensuring smooth and flexible fee collection. This feature helps eliminate repetitive fee setups, collect larger amounts upfront, and allows customization of installment amounts, due dates, and fee breakups for each student. It also supports various payment methods like UPI, credit/debit cards, net banking, and even education loans.

For students, the experience is transparent and hassle-free. They can clearly track their payment progress , viewing the number of installments paid, amounts due, total amount paid, and the remaining balance at any time. To make this possible, Payment Plans provide a structured way to divide the total fee into smaller, scheduled payments. Instead of paying the full amount at once, students or guardians can pay in manageable parts. This not only makes payments easier for students but also helps institutions maintain an organized and consistent fee collection process.

To configure Recurring Payment Plan follow these three steps :

1. Create Payment Plan: Define a payment plan for each applicant by structuring fee collection. These plans help you to manage max no of installments across applicants. To know more about  how to create a payment plan you can refer to this article .

2. Assign Payment details to the applicant: You can assign varying payment plans to different students. Set up installment amounts, due dates, fee heads and surcharges to create a smooth and flexible fee collection process. To know more about how to Assign payment plan you can refer to this article .

3. Configure Recurring Payment Fee: Define rest of the details necessary for configuring fees, including selecting the applicable payment plan, payment mode and any discounts or concessions. Allocate from action to sync this fee in the ledger .To know more about how to configure fee connect for recurring payments you can refer to this link.

Cashflow of recurring fees can be tracked  from two places :

1. Payment Ledger 

• You can get a consolidated view of all applicants' recurring payments from Payment Ledger .To know more about payment ledger you can refer to this article.

2. Applicant Profile

• In the Applicant Profile, the recurring fees that are assigned to the applicant can be seen. You can view the installment details by clicking the "+" icon next to the fee title.
• Once you click on the + icon, you would be shown the details of each installment including Fee Amount, Paid Amount, Due Amount , Start Date, Due Date , End Date, Status .

Applicant’s view

For illustration, let’s consider an applicant who is assigned a recurring fee along with a corresponding payment plan.

• When the applicant visits the fee selection page, recurring fees will be marked with a blue tag in the top right corner. Upon clicking on “Continue”, the applicant would be able to select which installment(s) they would like to pay. 
• They can select either a single installment or multiple installments among the ones they are eligible to pay at the moment.
• After making the selection, and clicking on the "Pay Now" button, the applicant would be redirected to the Checkout page to make payment.
• On the checkout page, a summary of the applicant’s payment will appear, showing which installment(s) the applicant is paying for.
•  If the applicant wants to make any changes,  they can do so by clicking on "Change" to adjust the number of installments. The payment flow of the applicants remains the same after this step.

Conclusion

With Recurring Payments , fee collection becomes more streamlined and stress-free for both institutions and students. You can automate the process, reduce manual effort, and offer students a clear, flexible way to manage their payments with customizable payment plans. This approach not only improves operational efficiency but also enhances the overall payment experience.