Partial Payments

Partial Payments

Introduction

Paying a large fee amount in a single transaction can often be inconvenient or financially challenging for students and applicants. To make fee payments more flexible and affordable, Collexo provides the Partial Payments feature.
Partial payments can be configured for each fee from the Fee Studio page. This feature allows total fees to be broken down into smaller, manageable parts, making it easier for applicants to pay in multiple transactions rather than a lump sum. This not only reduces the financial burden on applicants but also helps institutions improve fee collection efficiency by providing clear and flexible payment options that encourage timely completion.
Let’s explore this feature in detail to understand how you can configure partial payments based on your institution's fee collection policies

How to configure Partial Payments ?

  1. Go to the menu.
  2. Click on Fee Setup.
  3. Select Fee Studio.
  4. Click on existing fees for which you want to enable partial payments .
To set up partial payments, turn on the “Allow Partial Payments" toggle in the right-hand panel. Once enabled, a new “Partial Payment” section will appear where you can configure the partial payment options.
Notes
Note: Partial payments are available only for Workflow-Based and Amount-Based payment channels.

Following are the fields to be filled in this section: 

Payment Option

There are 3 partial payment options available :-
  1. By Minimum Amount    
    1. This option is useful for your institute if you'd like to set a minimum amount per transaction for each partial payment.
    2. You would be required to add an amount, less than which the applicant won't be able to pay. 
Example: If you set the minimum amount to ₹5,000, applicants can pay ₹5,000 or more in each installment, but not less.

  1. By Range
    1. This option is recommended if you want to define a range that applicants can pay in each transaction. This allows you to control the minimum or maximum amount instead of just a lower limit.
    2. Ideal, if you want to prevent very small or excessively large payment amounts.
    3. After selecting this option, you'd be required to define an amount range within which you'd like your applicants to make payments. 
Example: If you set the range from ₹3,000 to ₹10,000, applicants can make partial payments within that range no less than ₹3,000 and no more than ₹10,000 per transaction.

  1. By Percentage
    1. This option would benefit you if you were looking for an option for dividing the fees by percentages.
    2. This would work for all applicants that are eligible for the fees and each applicant's total amount gets split into the number of percentages defined for the fees.
    3. After selecting this option, you'd be required to define a percentage for each partial payment.(e.g., 40%, 30%, 30% for three parts).
Example: Let’s say your institute has a policy of collecting fees in three installments using the percentages 40%, 35%, and 25%. Now, suppose there are two different amounts configured for different set of applicants :
  1. Amount 1: ₹60,000
  2. Amount 2: ₹12,000
When the percentage-based structure is applied:
  1. For Amount 1:
    1. 1st installment: ₹24,000 (40%)
    2. 2nd installment: ₹21,000 (35%)
    3. 3rd installment: ₹15,000 (25%)
  2. For Amount 2:
    1. 1st installment: ₹4,800 (40%)
    2. 2nd installment: ₹4,200 (35%)
    3. 3rd installment: ₹3,000 (25%)
This ensures the same installment structure is applied across different fee amounts, maintaining consistency in payment timelines while adjusting the amount proportionally based on the total fee

  1. Max no of transactions : Set the maximum number of times the fee can be split and paid by either selecting from the available options or entering a custom number of transactions. Note: The maximum number of installments cannot be changed once payment has been received for partial by percentage configuration.
  2. After filling in all the details, click Submit to save and apply the fee configuration.

Conclusion

So, this article explains how Collexo’s Partial Payments feature helps make fee collection easier and more flexible. You can also control how many times a student can pay. This helps applicants pay more comfortably and allows institutions to manage collections smoothly and on time. By using this feature effectively, you can strike the right balance between applicant convenience and institutional efficiency.

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